What to Check Before a Tenant Moves In
The final check should catch problems that prevent a safe, smooth move-in—not just cosmetic details. Work from access and utilities through inventory and communication.
Start with safety and access
- Every lock works without force.
- All keys fit and turn smoothly.
- Windows close and handles are secure.
- There is no sign of a leak, exposed wiring or gas smell.
- Water shut-off and the electrical panel are accessible.
Test utilities and appliances
Run appliances in their normal mode rather than relying on appearance. Check drainage, heating, sockets and lighting. Document any known operating quirk before handover.
- The refrigerator reaches temperature.
- The washing machine starts a short cycle.
- The hob and extractor switch on.
- Plumbing remains dry after several minutes.
Reconcile inventory and readings
Make sure the inventory matches what is physically present. Photograph clear meter readings and note anything the owner will remove before handover.
| Area | Minimum check |
|---|---|
| Entrance | Keys, entry system and lighting |
| Kitchen | Water, hob, refrigerator and extractor |
| Bathroom | Leaks, drainage and ventilation |
| Rooms | Windows, sockets and furniture |
| Documents | Handover record, inventory and readings |
Refresh tenant information
Confirm phone numbers, Wi-Fi instructions, building rules, waste arrangements and the agreed meter process. An outdated guide can create more confusion than no guide.
The final fifteen minutes
- Current condition photos are saved.
- Documents and a pen are ready.
- The tenant's contact is confirmed.
- The home guide opens correctly.
- Meeting time and delay contact are agreed.
Create a clear guide for your property
Put verified instructions in one mobile guide and keep them current at the same link.
Frequently asked questions
Should a home guide replace the tenancy agreement?
No. A home guide explains practical actions in the property; it does not replace legal terms or professional advice.
How often should the guide be reviewed?
Review it before every move-in and whenever access, appliances, contacts, rules or photos change.
Can sensitive access codes be included?
Permanent access secrets should not appear in open text. Share them through an appropriately protected process with the intended recipient.
