Instructions your guests can actually follow.

Before guests arrive

Get them from the road to the right door.

• Vacation rental check-in instructions template

  Copy a free vacation rental check-in instructions template, see cottage and villa examples, and check directions, parking, access and late arrivals.

  Free template

• Help guests find your cottage when reception drops

  Prepare rural cottage arrival instructions with the final turn, parking, entrance photo and a saved fallback for guests who may lose mobile reception.

  Practical guide

Make the house easy to use

Explain the controls and routines guests cannot guess.

• Holiday cottage welcome book template

  Create a holiday cottage welcome book with a free copyable template, rural arrival checklist, heating and appliance guidance, and a simple check-out plan.

  Free template

• How to explain the heating to cottage guests

  Write heating instructions guests can follow: photograph the real thermostat, explain normal controls and give a clear contact when something does not work.

  Practical guide

• What to include in a digital guest guide

  Learn what to include in a digital guest guide, what to leave out, and use a practical checklist for arrival, the stay and check-out.

  Practical guide

A calm departure

One short checklist for the last morning.

• Vacation rental check-out instructions template

  Copy a free check-out message for your vacation rental. Use short departure steps, clear key-return instructions and an example for a holiday cottage.

  Free template

Choose and update your format

Use the work you already have and compare your options.

• Turn your PDF welcome book into a digital guide

  Move an existing PDF welcome book into a mobile guest guide without starting again. Sort arrival, equipment and check-out, update photos and test the result.

  Practical guide

• Airbnb house manual, PDF or digital guest guide?

  Compare Airbnb's house manual, local guidebook, a PDF and a separate digital guest guide. See when built-in tools are enough and when another guide helps.

  Practical guide

• Digital guidebook vs PDF for vacation rentals

  Compare digital guides, PDFs and guest messages for mobile use, updates, navigation, privacy and ongoing vacation-rental maintenance.

  Practical guide

Ready to put your own house in order?

WelcomeFlat keeps your property instructions in one browser guide. Try the demo first, then build your guide from the information you already use.