Copy-and-check template
Vacation rental check-in instructions template
Copy this template, replace every placeholder with verified property details, and adapt the order to the guest’s real arrival route.
Reviewed August 2026
How to use the template
Complete it only for a confirmed stay. Walk the route yourself, keep the wording short, and send working access details through an appropriate protected or stay-specific process.
Copyable check-in instructions
Replace every bracketed field and remove any line that does not apply.
Hello [guest name],
Your stay is confirmed for [property/address confirmation].
Arrival window: [time range] [time zone].
Approach: Look for [landmark]. Use [correct entrance description].
Access: Your stay-specific access details will be delivered through [safe channel/process].
Once inside:
1. [First action]
2. [Second property-specific action]
3. Find Wi-Fi instructions in [guide section/location].
Support: Contact [approved support channel] between [support hours and time zone].
If access fails: [safe fallback that does not expose a permanent code].
Check-out reminder: Please leave by [time and time zone] and follow [check-out reference].Final check before sending
- Confirm the address only with the intended guest
- Check the arrival window and time zone
- Walk from the landmark to the correct entrance
- Test the support route and failure fallback
- Remove unused placeholders and internal notes
- Read the result on a phone
Live product preview
From template to mobile guide
A structured guide keeps Arrival, Wi-Fi, Kitchen and Check-out easy to revisit without requiring an app.
Open the full live demo
Harbour View Apartment · fictional demo
Arrive without hunting through messages
Find the entrance, arrival window and the next step. Live access details stay outside public content.
Create one clear guide for your property.
Explore the live demo, then create and share a guide through your WelcomeFlat account.